Who should be asked to apply for a disclosure?
The CRB check is only a small part of the recruitment process. You must ensure that you carry out other recruitment checks including reference checks, right to work in the UK and identity checks before completing a disclosure. The applicant must also accept your conditional offer of employment before a CRB check is requested. As a school or Academy you are required to maintain a Single Central Record of recruitment checks. Please click here for more information or here for a template Single Central Record.
School employees – All those directly employed by Schools and Academies in paid positions are required to obtain an enhanced disclosure. Exceptions to this are those who have been continuously employed (or with a break of not more than three months) within the education sector prior to March 2002. If you are presented with an existing Disclosure by a new appointee please click here for further portability guidance.
Volunteers – All volunteers with frequent or intensive contact with children must obtain an enhanced disclosure. This contact can be as little as one hour a week, four days or more in a month, or overnight such as a one-off residential trip. Volunteers undertaking other one-off contact are not eligible for Disclosures, such as helping on sports day, and adequate supervision must be in place.
School Governors are not generally required to have a Disclosure unless they also undertake voluntary duties in School that meet the frequent or intensive definition above. Academies are required to ensure that all their Governors obtain a CRB Disclosure.
Volunteers and Governors that do not require a Disclosure will still need to be checked against the ISA barred list as below.
Agency staff – The Agency is responsible for ensuring all recruitment checks have been undertaken and the School/Academy must be provided, by the Agency, with a copy of any Disclosure that contains information, in advance of the worker being supplied.
Staff of contractors – The Contractor is responsible for carrying out recruitment checks on staff they are placing in Schools or Academies for e.g. cleaning and catering. The School/Academy needs to obtain confirmation from the contractor that all checks have been satisfactorily completed. This does not extend to Contractors working outside of the School/Academy premises e.g. builders or performing occasional maintenance e.g. plumbers.
ISA BARRED LIST CHECKS
It is an offence to employ, in a School or Academy, an individual who is barred from working with children. A check against the ISA barred list will be requested as part of the CRB Disclosure but, to avoid having to wait for the Disclosure to be issued, SPS will undertake an immediate check against the barred list of receipt of the completed Disclosure application. The applicant can then commence the employment with adequate supervision if the Head Teacher wants them to start work ahead of the full Disclosure being issued.
Charges
Please click here for more information.
Further guidance:
Please click here for Finance Forum FAQs
Please click here to access a School Governor Request for ISA Barred list check
For any queries or assistance please contact the CRB teams:
Kings Hill: 01732 525262 / 01732 525238 Brook House: 01227 598714 / 01227 598712
Click here for Secure E-Applications log in for Authorised Personnel only