Education, Learning and Skills (ELS), as with all KCC Directorates, is unfortunately not able to carry forward monies (or deficits) from year to year and it is therefore essential that a clear picture of expenditure is available in any given year, across the eligible schools.
Please note therefore that all claims for reimbursement under 'Excepted Items' must be submitted to us within the same Financial Year of their date of completion. Failure to submit claims within the same financial year unfortunately will result in non reimbursement of the claim.
Only 'Excepted Items' claims that complete in February and March in any given financial year will be accepted up until 31 May of the following Financial Year. We will not accept any claims beyond this date.
In order that the above deadlines are adhered to, please ensure the following procedures are maintained:
Maternities - Please submit form EX1 to us once you are notified of the maternity leave start date. Estimated payments will be made to schools, via the monthly advances, for each of the nine statutory maternity months, commencing from the start date. Please submit final claims (including payroll evidence) immediately after completion of maternity leave.
Suspensions - Suspensions are reimbursable up to a period of 30 working days. Please submit final claims (including evidence of 'cost of cover') immediately after completion. In exceptional circumstances, SPS can authorise reimbursement for longer periods of suspension. In this instance please submit claims on a regular monthly basis until the end of the authorised period.
Whilst reimbursement is naturally given for all eligible authorised leave for Maternities and Public Duties, it may not always apply for suspensions. For more guidance on suspensions and the suspensions process please click here.
Jury Service/Public Duties - Please submit final claims to be submitted immediately after completion of service.